PRIVACY POLICY
STATEMENT

Trinity Uniting Church - Dandenong

Trinity Uniting Church, Dandenong acknowledges and respects the privacy of individuals. We support and endorse the National Privacy Principles contained in the Privacy Amendment (Private Sector) Act 2000 and will comply with these principles whenever personal information as defined in the Act is collected by us.

In accordance with the National Privacy Principles
1. We will only collect personal information from you with your prior knowledge and consent.
 (This information is, or has been, provided by you for this purpose when you requested to be affiliated with Trinity and therefore be under our pastoral oversight with your name on our.pastoral roll.)

2. We will only use personal information provided by you for the purposes for which it was collected, i.e. for the purposes of pastoral care and contact among members.
 (The information kept is your: name, address, phone number and whether this is to be published or not, your birthdate if that has been supplied, date of baptism if known, when you were added to the roll if this date is known, your Elder, your occupation if supplied, marital status if supplied, gender, whether you are the head of your house or a dependent, marital status if supplied, what groups you belong to, what gifts and abilities you have indicated to us during a Stewardship program)

3. We will not disclose your personal information to a third party, that is, any business, organization or person not related to this Church, or any person who may wish to use your details for non-Church related matters without your consent.

4. We will not disclose your personal information to other institutions and authorities except if required by law or other regulation, unless requested or approved by you.

5. We will remove personal information from our records when it is no longer required

  1. Personal information will be deemed to be no longer required when:

    1. i. a member formally requests to be removed from the membership rolls, or

    2. ii. a member is transferred to another congregation, or

    3. iii a member dies.

  2. Personal information will be deleted in full from our computer system and back-up files.
     Each year a hard copy containing people’s name, address and phone number are distributed to all Church Council members and Elders for visitation purposes and on the publication of a new edition, the previous edition is requested to be collected and destroyed.

  3. Each year a copy of the Church Membership Roll is retained by the Church for archiving.
     Only the names, addresses and phone numbers of members are retained on this record—all other personal details will be deleted from the document.

  4. The public may have access to some archival information on request and on the payment of a small handling charge.

6. We have processes and policies to protect the personal information that we have under our control from:

- unauthorised access
- improper use
- alteration
- unlawful or accidental destruction and accidental loss Information that has been collected is stored on  computer in the Church Membership Directory which is only located only with the Minister. Stewardship details are only known only to two people: the Stewardship Convenor and the Recorder.

This document was approved and accepted for distribution by Trinity Uniting Church Council on
7th August, 2004

Signed by the Chairperson - Ian Bennett Minister: Rev Graeme Sutton

 

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Copyright © 2007 TRINITY & LEWE TOLV VAKALOU UNITING CHURCH IN AUSTRALIA
Last modified: 03/02/07 ,Privacy policy statement